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Commercial Property Secretary

We are looking for a part-time (3 days per week) commercial property secretary for our Reading office.

Key Skills/Qualifications:

  • RSA stage 1 or 2; Min. 60wpm with min. 80% accuracy; Audio and copy typing skills
  • Good written and spoken English; polite professional telephone skills;
  • Good working knowledge of word
  • Confidentiality essential

Experience Requirements:

  • Specialist property legal experience and good general secretarial experience essential
  • Excellent organisational skills
  • Pays attention to detail
  • Team player
  • Well organised
  • Flexible – willingness to work late if needed
  • Able to work effectively under pressure / meet tight deadlines
  • Able to adapt to new technologies and working methods
  • Professional and confident approach
  • Enthusiastic, friendly and helpful
  • Pro-active and able to use initiative
  • Good communicator

General Description of Job

  • Types, corrects and amends a variety of legal correspondence and documentation, high volume of typing.
  • General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer’s clients & cases.
  • Professionally answering internal and external telephone calls and efficient message taking.
  • Keeps own and lawyers diaries up to date. Book meeting rooms as necessary.
  • In solicitors absence checks post/voicemail and email ensuring urgent matters are dealt with.
  • Provides holiday/absence and pressure cover for other secretaries as needed.
  • Prepare client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer.
  • Is familiar with and adheres to firm’s policies and procedures.
  • Willing to undertake all jobs to ensure smooth running of office

Other

  • Undertaking online and paper searches (knowledge of all searches and how to apply for them is very important e.g. Index Map Searches, commercial drainage and water enquiries etc).
  • Amending leases, contracts and reports. Collating documentation ready to send out to client.
  • Obtaining precedents from books or online.
  • Land Registry applications.
  • Prepare draft SDLT returns.
  • Submit SDLT returns on line.
  • Undertaking billing monthly including preparation for narratives from the system, letters and emails.
  • Managing monthly reporting for major clients.
  • Regular updating of deeds bible for major clients.

Overall knowledge of a whole general commercial property transaction is also quite important.

To apply email CV and Covering Letter to HR@clarkslegal.com

Why choose us?

We will support you to develop into the professional you want to be.

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Supported professional development

We are friendly and supportive, with training opportunities to fill you with confidence that you will reach your full potential with us. We all work in an open plan, open door working environment.

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Stimulating and rewarding work

We are ambitious, fast paced and professional, and with us you will enjoy a challenging but rewarding role every day.

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A voice in the business

Your expertise is valued with us, where you can add ideas and input action, whatever role you have in the business, we believe you can make a difference.

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Diversity

We are an equal opportunities employer and we are committed to eliminating discrimination and to promoting equality and diversity.

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Flexible approaches

The working world has changed. We’ve changed with it, by evolving flexible approaches to everyone’s work/life needs.

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Community

We are caring of our community providing fundraising and volunteering for nominated charities.